Trello vs Notion: Which Productivity Tool Should You Use in 2025?
Published May 27, 2025 · 7 min read
Whether you’re managing projects solo or collaborating with a team, choosing the right productivity tool makes a huge difference. Notion and Trello are two of the most popular platforms in 2025 — but they take very different approaches.
In this comparison, we break down when to use Trello vs Notion and who each app is best for.
🧱 Structure and Flexibility
Trello uses boards, lists, and cards — perfect for visual thinkers and kanban-style workflows.
Notion is more free-form — you can build databases, wikis, project trackers, and even websites. It’s ideal for users who want a customizable all-in-one workspace.
👥 Team Collaboration
Both support team workspaces, but Trello is simpler and better for task-focused collaboration. Notion offers more depth — with databases, templates, and structured documentation that scales with growing teams.
💰 Pricing
- Trello: Free plan available, Premium starts at $10/month per user
- Notion: Free personal plan, Plus plan is $8/month per user
🙋♀️ Who Should Use What?
- Use Trello if you need a visual, simple task tracker with minimal learning curve
- Use Notion if you want an all-in-one platform for notes, docs, projects, and collaboration
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